VENDOR INFO
For any Vendor interested in participating in one of our events, read through the Vendor FAQs, Insurance Requirements, then please fill out our Vendor Inquiry Form below to be considered. We are not accepting vendor applications for the Something in the Water or Beach It Festivals.
Beach Events is the event program presenter for the City of Virginia Beach, with concerts, festivals, and activities primarily held at the oceanfront resort area. Below you will find answer too many frequently asked questions, information about our organization.
How do I get started? Begin by clicking a Vendor Inquiry Form at the bottom of this page. Be sure to include as much specific information regarding your business, the items you would like to sell and details about your event site set up as possible.
How many vendors will attend each event? The number of vendor’s chosen for each event is based on the size of each vendors set up. Beach Events is careful to vary the type of vendors selected to offer our attendees a full festival experience while promoting a profitable vending environment.
Do I have to sign a contract? A vending contract will be emailed to your organization. A signed copy of the contract, proof of insurance and payment in full are due to Beach Events 30 days prior to the event.
Do I need insurance? All businesses wishing to participate with Beach Events must be able to provide a Certificate of Liability Insurance with the appropriate additional insureds and monetary limits. Insurance requirements are listed below.
What permits do I need? Your business must be in good standing with the Virginia Beach Commissioner of Revenue (Phone 757-385-4515). Food vendors must be in good standing with the Virginia Environmental Health Department (Phone 757-518-2646 or 757–518 –2700). The Fire Marshal may be contacted at (Phone 757-385-4228) regarding any questions pertaining to the Fire Safety Requirements that you may have. Participation in any event is contingent upon meeting the requirements of these three City of Virginia Beach departments.
Do any sponsors have exclusive sales rights? Beach Events may enter into exclusive agreements with sponsors from time to time, depending on the category and sponsor investment.
Where do I park while working events and festivals at the oceanfront? Parking arrangements for personal vehicles, box trucks and trailers are the sole responsibility of the individual vendor. Arrangements should be made prior to the event date to assure larger vehicles can be accommodated.
Certificate of Liability Insurance Requirements
All Integrated Management Group, LLC t/a BeachEvents foods vendors must carry commercial general liability insurance with the following coverage:
General Aggregate | $2,000,000 (food vendors) $1,000,000 (retail vendors) |
Products-Comp/op AGG | $1,000,000 |
Personal & ADV Injury | $1,000,000 |
Each Occurrence | $1,000,000 |
Fire Damage (any one fire) | $100,000 |
Vendors participating in events produced by Integrated Management Group, LLC t/a BeachEvents must name Integrated Management Group, LLC t/a BeachEvents as an additional insured on their certificate of insurance in the following manner:
“Integrated Management Group, LLC t/a BeachEvents, City of Virginia Beach and their respective partners, subsidiaries, and affiliates are additional insured’s with respect to the named insured’s operations/activities. Waiver of subrogation applies in favor of the additional insured’s with respect to workers compensation.”
Certificate Holder
Integrated Management Group, LLC
4500 Holland Office Park, Suite 318, Virginia Beach, Virginia 23452
Please e-mail all certificates of insurance to:
Virginia Stas
virginia.stas@imgoingevents.com
Cell: 757-285-9447
VENDOR INQUIRY FORMS
Vendor inquiries will be reviewed on a rolling basis throughout the season. If selected, vendor must comply with Terms of Agreement. Vendors will be contacted only if they are selected to participate in the 2023 event schedule. Submission of the completed vendor application does not serve as authorization to operate at Beach Events festivals. Incomplete vendor applications will not be considered.
For more information on becoming a vendor for Beach Events, please contact:
Virginia Stas
